PA_planning

=Public Awareness Team - ideas and planning=

Organizing meeting in Nairobi 14th Sept 2011 Present: Jacque, Muthoni, Tezira, Paul, Susan, John, Gathoni, Onesmus, Evelyn, Ann, Phyllis, Jane

__Technical support__ Ann will assist those without editorial rights to members who are still not fully on the wiki.

__Overview on MC meeting presentation on liveSTOCK exchange- Susan__
 * 1) Jimmy has requested that the meeting be held annually in keeping livestock as a main agenda. This year is a tribute to Carlos Sere legacy.
 * 2) On the science research area, Scientists and researcher will be asked to draw up a 4 pager, regional perspectives, think pieces, Carlos(reflection), Jimmy (future), Knut (Overview), Mario (Global livestock future- TED talk 18mins)
 * 3) Market place while the Board is having their meeting.
 * 4) Systems presentations
 * 5) Non-science ideas
 * Pictures throughout the year (10 classic images)- Muthoni
 * Changes in the technology in the labs- //lab changes over the years// ( pictorial, presentations, slides)- Evelyn
 * Changes in people, livestock (densities, changes in livestock diversity-Evelyn) and environment in Kitengela in the last 10yrs- (images, maps, numbers) -Jane
 * Approaches that have changed that in the Markets theme; highlight successful partnerships (e.g. Smallholder Dairy Project and spin-off research activities in EA region and Asia); evolving paradigms of research on livestock market opportunities (could visualise as a wordle/tag cloud of key words from our publications over the last 10 years) - Tezira
 * Major events, key visitors,Changes in the Directorate-Jacque,
 * Organogram of ILRI the changes-Ann
 * Changes in HR directors in the last 10 yrs- Loyce
 * Changes in the staff diversity (ethnicity, gender, age)- Margaret
 * Ask Bruce what he has done in the last 10yrs- Jacque
 * Food over the year- Favorite lunchtimes meals (inclusive of the price)- Patrick
 * Tusker beer bottle prices in the past 10years- Patrick
 * Parties of the year Africa night- Katenj- Patrick
 * Wildlife of the campus over the last 10years> richard bishop images- John- Phyllis- Ann (Kabubu)
 * CAST changes in training in the last 10years - Purvi
 * Interview key people and tell their stories - Paul and Onesmus
 * Changes on infrastructural changes - Dorice and James Gachanja
 * Long-service awards and key milestones of growth in careers- Loyce Mbwaya
 * Students that have come back- Purvi
 * Lab books over the last 10years- Evelyn
 * Farm snap shots of changes (Animals,buildings)- Onesmus
 * Office Space (people and unit changes)- Susan and Muthoni

Question: What's the date by which these contributions should be submitted to PA? (Tezira) Answer: Appreciate if contributions are uploaded immediately they are available. Click on the appropriate heading tab (at left/light blue panel), click edit upload your text, click link, and save. Call Public Awareness or any of those listed above if your require assistance. (Anne)

ACTION POINTS //Start the conversation// Get staff to participate during FMC _19th August (Nairobi) Addis? other regions_ on what they would think would be topics that they can think of that makes them nostalgic about the past (Heads of Management changes, Bizarre animal occupancies, Infrastructural changes, Change of names of depts..etc) After each region has added to the wiki their 'tags' (topics), we as the driving team formulate a census list of key areas that the ILRI staff would like to hear about in relation to the timeline

//Start the buzz// Once we have a tag list to guide conversations, we start an outreach with the focal points to get the content, support posting of the content, and consolidate it together appropriately (listed hashtags).

//MUTHONI//

TEAM: Who else do we want to invite to be able to input / edit this wiki?

ANNE: Please ensure all those at the meeting yesterday have signed themselves up for this wiki. And please work with MUTHONI to promote the social media learning sessions next week among Nbi staff.

EVERYONE: Here are some more ideas generated yesterday (we WILL do LIVE note taking next meeting!). We create a BUZZ about this event on Yammer (ilrinet group, which includes ALL staff of ILRI) We post our organizing notes and background info on the wiki.

PB: suggest we get different groups to create their own different timelinesin different formats - eg a photofilm, a poster, a set of photos/images etc When we have all of these - we then look to see how they can best be brought together. Important is to get a list of all the various efforts with people assigned to deliver them, with dates ready. So we can then make these available online and advertize thru the blog/yammer etc. There needs to be a page on this wiki where all the efforts are listed and updated.

We create a GRAND 10-YEAR TIMELINE and then get staff / units/ groups to contribute topics to this timeline. We offer at least 2 entry points to this timeline: staff can view it by year or by topic.

Examples of inputs to the timeline (think of them as different activities with different types of outputs): > Nbi and Addis campuses start a competition to see which campus has had the most wildlife over the years (Addis=hyena, duiker; Nbo=leopard, python). ILRI offices in other sites can then join in the competition! > Graphics staff compile images of Carlos that show how he has changed over the years---one picture per year. > Nbi and Addis catering units develop a cookbook of the tastiest foods on offer---with dishes and recipes provided---and how these have changed over the ten-year period. One recipe per year. CAN WE GET STAFF TO CONTRIBUTE THEIR FAVOURITE 'LIVESTOCK' RECIPE AND WE COMPILE A BOOK. RATHER THAN LISTING WHAT THE CANTEENS PROVIDE? > Nbi and Addis engineering staff provide pictures / maps / sketches / Google Earth images to show how the campuses have changed over the 10 years---one picture per year. MAYBE BETTER TO ISSUE A CALL FOR CAMPUS PHOTOS AND SOMEONE COMPILES THEM INTO A PHOTOFILM. > HR staff work with Graphics staff to compile pictures of staff who have left ILRI, and insert a picture of those who left each year. WE HAVE MANY PHOTOS OF STAFF ON FLICKR ALREADY, ALSO FORMER STAFF. SUGGEST WE MAKE SURE THIS IS COMPLETE AND THEN PRODUCE A MASSIVE COLLAGE SOMEHOW. > Our Gender and Impacts groups develops a history of milestones in ILRI's involvement in gender---reporting when key people joined ILRI and key meetings etc, that have helped put gender issues at the top of ILRI's agenda > BecA/Biotech compile a history of the changes in the labs over the years---with milestones noted such as completion of the refurbishment process and greenhouse, the arrival of the Roche 454 sequencer, etc. > PA puts together dated lists of the most important visitors to ILRI over these ten years, the most important events, and the most noteworthy media coverage. > HR puts together a list of all the staff changes in the HR department over the years > NRS and IRS councils work with HR to put together lists of their accomplishments and changes made to staff policies etc over the years > John McDermott lists the changes to our research structure and units over the years. WOULD BE BEST AS A DYNAMIC ORGANIGRAM - COULD BE IN A PPT.

As and when we get staff to commit to such ideas, we'll put names next to the ideas to know who is doing what, and to encourage groups to get their inputs complete.

We also thought it would be cool to have staff be able to comment on the timeline---maybe have cartoon 'bubbles' for these comments as they are made along the way.

Then we have to have some way(s) of presenting the various timelines and the GRAND UNIFIED Timeline!

We'll start at coffee tomorrow in Nbi to get people enrolled in these ideas and what they can offer.

Bullet points from Wed 17 August Nairobi focal point persons meeting : ICT's **//dictaphone//** PA's **//TC//** (Top Cat) //"... seen off 2 DGs and waiting for the next..."// Farm Unit: **//security cinched by a python; white goat at Main Gate; hyena on the Farm, lurking leopard//**
 * //Mix them, gather them...// PA staff will request to attend departmental meetings to trickle the concept downwards and also collect (written/oral recording) stories, etc, where staff cannot access wiki/yammer
 * Announce at next FMC
 * Create a 'Topics' page with Theme/Units sub-folders and contributions uploaded according to relating Theme/Unit, e.g., //10 years ago...//:
 * Create a Tasks page where staff can record what they will contribute
 * //Anne//**